Procurement Technician (Purchase Card Program Coordinator)
Procurement Technician, PD #23035-A
Serves as a Purchase Card Program Coordinator (PCPC) and Dispute Officer, and provides management with reports and analyses of the ongoing operation and outcome of the program. Analyzes and evaluates on a quantitative and qualitative basis the effectiveness of the purchase card program or operations in meeting established goals and objectives. Analyzes program performance data to identify problem areas and impact and prevent fraud and abuse. Coordinates and monitors disputed procurements, billing errors, disputed payments, credits, etc. that are not resolved with the vendor. Audits the development of the program on a daily basis. Provides administrative support for the Purchase Card Program. Performs monthly reviews of undeliverable and partial orders greater than thirty (30) days to ensure the proper action is taken. Serves as Education Liaison for the Purchase Card Program. Conducts formal training for program participants and management officials on various aspects of the program. Develops procedures and systems to establish, operate, and assess the effectiveness of the Purchase Card Program. Makes recommendations to management regarding possible action for non-compliant card holders and approving officials. Identifies areas of concern and non-compliance and makes recommendations to management officials and the Purchase Card Program Manager (PCPM) regarding corrective actions and measures that should be taken.
To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement.
Time-in-grade: Applicants who are current Federal employees or who have held a GS grade anytime in the past 52 weeks must also meet time-in-grade requirements. For a GS-07 position you must have served 52 weeks at the GS-06 level.
Specialized Experience: Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Possesses in-depth knowledge of the rules and regulations pertaining to purchase card procurement actions and the use of appropriate accounting data. Audits programs on a daily basis through the review of reports based on data retrieved multiple procurement tracking systems. Interprets and analyzes information while reducing such data into clear, precise written summaries, reports and recommendations, etc. Makes recommendations to management regarding possible action for non-compliant cardholders and approving officials. Possesses thorough knowledge of procurement systems for the proper use of the software, compiling data, and as a training tool for the Purchase Card Program.
There is no educational substitution for the GS-07 level.
Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at http://www.opm.gov/qualifications.
You will be rated on the following competencies based on your application for this position:
Competency 1 - Knowledge of financial and acquisition credit card regulations, principles, policies and procedures.
Competency 2 - Ability to effectively work individually or as a team member to perform independent duties involving auditing, training and developing new procedures when needed.
Competency 3 - Skill in communication and techniques to conduct regular audits, training and resultant actions stemming from violations of regulations and policy.
Competency 4 - Experience working with different of levels of staff and management on a one-on-one basis by telephone, in writing, in person, or in a small group to resolve program issues.
Competency 5 - Knowledge of variety of computer software programs such as: Excel, Word, Outlook, SharePoint, etc., to gather data in support of program operations and produce a variety of documents.
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: www.ed.gov/admins/finaid/accred/index.html and http://ope.ed.gov/accreditation/. All education claimed by applicants will be verified by the appointing agency accordingly.
Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.
PHYSICAL REQUIREMENTS: Work of this position is sedentary and involves everyday risks or discomforts.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.
Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the applicationchecklistor visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered: http://www.vacareers.va.gov/why-choose-va/benefits/index.asp
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/rif/employee_guides/career_transition.asp
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.This job opportunity announcement may be used to fill additional vacancies.